In 1964 the first commercialised version of the modern fax machine was introduced. Since then the fax machine has been a must have for anyone starting a business.
But over the last 50 years technology has moved at a rapid rate and we could finally be at the point where the humble fax machine has sent its last fax? With the reliability of VoIP services improving day by day, mobile use sky-rocketing, and of course the use of email as our primary communication, this piece of technology could be at the verge of extinction.
Ask anyone under the age of 30 to fax you a document, they look at you as if you are crazy.
Here are a few reasons we think the fax is on its way out:
- The speed issues surrounding the fax. The speed of doing business we mean. Just think back to the last time you had to print, sign, scan or fax a document. Most people cringe just at the thought of it. Putting off signing these documents to the very last moment or at least till we have been asked enough times is a common occurrence.
With e-signatures we are positive that the time to close deals will dramatically decrease from days to hours sometimes even minutes. A couple of clicks vs print, scan or fax? Its an easy choice.
- In an office environment using the company fax machine is not ideal when its private information that needs to be received. If you happen to not be at the machine at the time of the incoming fax, well then its open season for the whole office to see that information.
Secure and efficient? We think not. Whether you like it or not, email is how people communicate.
- Lastly have you ever received a document that has been so badly scanned or faxed, that you can barely read it, never mind see the actual signature of the client? Let's not forget multiple signatories! By the time you receive the final document, its often a 3rd or 4th generation copy, the quality is terrible and is often barely legible. This should be a major concern for most businesses. With such bad copies, a fax can look legitimate, but there is no concrete way to prove that the person or company who signed the document is who they say they are. Never mind the chance of documents being altered without your knowledge.
With e-signatures there is never a chance of someone altering the document or any confusion over who signed?
E-signatures are more secure and more efficient than any fax machine.
Many industries are all now using electronic signatures over fax to obtain secure documentation. With the inefficiencies of paper and the fax machine, e-signatures can provided a detailed audit trail of who signed, when, and where, as well as a secure backup in the cloud.
This is something businesses need in today's world.
If you want to know more about how e-signature can help you please get hold of us at hello@quicklysign.com or visit our www.quicklysign.com/faq to learn more.