Common e-signature myths busted

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Over the last couple of years we’ve been blessed to have a great group of people who we’ve been lucky enough to call our customers. We’ve seen how they’ve been spreading the word and using e-signatures for some time now.

But before they joined the Quicklysign family they started out like so many others. By asking questions.

We decided to give a breakdown of the most commonly asked questions about electronic signatures and hopefully put a few myths to bed.

Here we go:

  1. Are e-signatures as legal as paper signatures?

  2. Are e-signatures secure?

  3. Are e-signatures hard to use?

 1. Are e-signatures as legal as paper signatures?

Because we are so used to putting a lot of weight on the old squiggly line on a piece of paper, questions about e-signature legality completely make sense.

We do understand the hesitation, but just because there is no actual pen and paper used with e-signatures, does not mean that it is not legal. In fact, the opposite is true. Electronic signatures are a legally recognised form of signature. This was clear in the ECT Act passed in 2002 which states that “an electronic signature is not without legal force and effect merely on the grounds that it is in electronic form.”

2. Are e-signatures secure?

We know that data breaches have become a reality for most of us these days. But just because this has become all too familiar it does not mean that all online transactions pose a threat to your personal information. At Quicklysign we have put in place some stringent policies in place to make sure you can send and sign documents online in a secure way and with peace of mind.

 These include:

  • SSL encrypted connection: The same level of encryption all banks use.

  • Audit Trails: These safely track every interaction of the document signing process.

  • State of the art secure server infrastructure: You information is always secure.

  • 2-factor authentication: This gives you an added layer of protection by requiring a signer to provide a sms or one time pin, (OTP) that’s been sent to a their mobile phone in order to view and sign a document. Many people use 2-factor authentication for things like email accounts or online banking accounts.

3. Are e-signatures hard to use?

If you’re used to receiving a contract by email then printing, signing, scanning and emailing back the contract, you should find e-signatures a welcome change and frankly much easier. It only take a few clicks to sign and at best should take you a few minutes to complete. No logins required and no software to install, and you can be assured that because the signing process is completely automated, the correct people have signed, and in the correct order.

The pain of adopting a new technology is a pain we hear about a lot. However, it all comes down to whether the output of a new tool warrants the time taken to integrate it. And Quicklysign definitely passes that test.

Not only is it easy to integrate, the time spent doing so is almost immediately returned. For example, printing takes time. Mailing takes time. Signing takes time. Start to finish, processing a document between multiple parties can span for days, weeks, and even months (yes, months!). That’s painful.

Moving your tasks online and streamlining the signing flow solves a major “there’s never enough time!” problem in big businesses and small businesses alike. Online signatures help to solve the challenge of getting high numbers of docs signed online, quickly and efficiently.

This streamlining of administrative processes is geared to benefit everyone. From HR to insurance and real estate to finance, e-signatures are gaining momentum in almost all industries. Especially those that rely heavily on printing and paperwork.

Have a look here to see how e-signatures can help you and your business.